Check in after 3 PM Wed (lockbox) · out before 11 AM Sun. Master king, Bedroom 2 king, Bedroom 3 king, Bedroom 4 two queens, Bedroom 5 king sofa bed — the spare.
Master · KingMatt, Gabby + baby
Draft
Room 2 · KingRob, Jennifer + baby
Draft
Room 3 · KingJenna, Carl
Draft
Room 4 · Two queensSidney, Shirley + baby
Draft
Room 5 · King sofa bedSpare room
Draft
Payments41% paid
$3,898.20 paid of $9,511.12 total · remaining $5,612.92 due Feb 9, 2027
Getting to the houses: vans from the airport run about 45 minutes north to Isla Blanca / Punta Sam. If you’re booking your own flight, send it to Matt and he’ll line up transfers — car seats confirmed in writing for the babies.
Shared notes
Who’s coming
The party
Nine couples, one single, four babies. Cribs, high chairs and evening sitters are being arranged centrally — no one needs to pack a crib.
How the houses split Draft
Casa Pelícano — 118 adults + 3 babies
Blanca Beach House — 87 adults + 1 baby
Casa Zama — 44 adults
19 adults + 4 babies in total. Assignments are draft — room by room under each house above.
Matt & GabrielleHosts · Casa Pelícano
Carl Bossholt & Jenna WallaceCasa Pelícano · Bedroom 3
Carlos Antonorsi & Tiffany AzmouzCouple
Chris & Juliana BeatyCasa Zama · Bedroom 1
Esha Mufti & Josh VolkeningCouple
Jennifer & Rob JacksonCouple
Jorge & Lyndsay DeVoreBlanca Beach House
Milan & Phil ChmaltsCouple
Shirley Du & SidneyCouple
Frank SchwarzenauBlanca Beach House
+ 4 babiesCribs & high chairs provided
Getting around
The lay of the land
Flights land at Cancún (CUN), about 45 minutes south of the houses. The houses sit along the Isla Blanca strip — Casa Pelícano’s address is on file; the other two show as approximate areas until their exact addresses land.
Cancún International Airport (CUN)Flights land here · vans run ~45 min north to the houses
First-wave outreach: 20 emails sent to 21 vendors, with 43 WhatsApp/form drafts awaiting your send. Each vendor was asked the same four things: do you serve Isla Blanca and what’s the travel fee, price for Feb 24–28, availability, and deposit terms. Replies are logged in the sheet and followed up at 5, 10 and 15 days, then closed. Babysitting was asked as a general availability-and-pricing question — hours to be decided once quotes come back.
Payment, the breakfast-and-lunch chef quote and house stocking are all in your direct thread with Carl. No deadline is tracked here and no automated follow-ups will go to him.
No follow-ups — by design
One detailmissing
Return flight — Mon Mar 1
The outbound is confirmed (DL 621), but the return flight number and times were never captured from the Delta app. Worth grabbing next time you’re in the app, so the anniversary-night choice can be made against the departure time.
Feb 28 → Mar 1one night
Pick the anniversary hotel
Three finalists below, all in the $500–$1,200 brief. The choice turns on one trade-off: stay 15 minutes away, or drive south for the quietest room. See the shortlist ↓
Shared notes
Host only · Flights
Arrivals & transfers
Guest flights as they come in from the collector, grouped by who’s traveling together and sorted into van runs — a new run starts when a party lands more than 90 minutes after the one before. Departures are grouped the same way below.
Host only · Money
Shared costs
Group expenses split evenly across the adults sharing them. Per-expense shares only — no netting between people.
Host only · Sun Feb 28 → Mon Mar 1
One night, just the two of you
High-end, romantic, not touristy. Prices are February high-season signals from research, not live quotes — the pick gets a live check before booking.
41 villas, every one with a private plunge pool. The most romantic room in budget — paid for with a ~2-hour drive south and ~50 minutes back to the airport.
